How to schedule appointments in Outlook 2016

Outlook 2016’s Calendar application includes helpful features that allow you to inform co-workers about free and busy periods in your schedule, or times that you’re out of the office.

To create an appointment in your schedule, select New Meeting or New Appointment from the calendar ribbon.

New meeting button

In the invitation window, enter the email addresses of the meeting attendees, then a subject and location.

Meeting details

Select a start and end time, then click Recurrence in the ribbon, if you wish to configure a scheduled series of meetings.

Enter text in the body of the invitation window if you wish to provide additional meeting details or contextual information.

Use the Reminder dropdown menu to choose how long before the meeting a reminder should be sent.

Reminder options

Above, the Show As dropdown menu allows you to configure how the slot in your Outlook schedule is displayed to others. Select from  FreeWorking ElsewhereTentativeBusy, or Out of Office.

Show as settings

Click Save & Close to save your meeting details.

Change an appointment

If you wish to make a change to an existing appointment, simply double-click the meeting in your calendar to edit its details.

Make the changes you need and select Save & Close.

If you notice any problems or if you need any help, please open a new support ticket from your HostPapa Dashboard. More details on how to open a support ticket can be found here.

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