Now that you’ve switched from Microsoft® Outlook® to Google Workspace, here are some tips to begin using Gmail as your new mail program.
How to view messages:
-
In Outlook emails appear individually. Each email reply appears as a separate message in your inbox. -
In Gmail emails are grouped into conversations. Gmail groups all email replies with the original message, creating a single conversation or thread*.
*You can change settings at any time to make replies appear as individual messages instead.
Organize:
- In Outlook you can store and categorize emails in Folders.
- In Gmail you can apply multiple Labels to a message. Later, you can find the message by looking in any of its labels.
How to clean your inbox:
- In Outlook users can delete emails.
- In Gmail users can either delete emails or Archive. Archiving removes emails from your inbox to keep it clutter-free. However, the emails stay in your account so you can find them later.
How to mark important emails:
- In Outlook users can mark important emails with Flags.
- In Gmail users can mark important emails with Stars.
How to create to-do lists:
- In Outlook users can:
- Add independent tasks
- Create tasks or to-do lists from emails
- Tasks with dates also appear in Outlook Calendar
- In Gmail users can:
- Add independent tasks
- Add email messages to your task lists
- Tasks with dates also appear in Google Calendar
You can access your emails from any computer, smartphone, or tablet.
On your computer:
- Users can access Outlook from the computer where it’s installed.
- Users can access Gmail from any computer with Internet access.
On the web:
- Users can access Outlook through web browsers on any device at www.outlook.com.
- Users can access Gmail through web browsers on any device at mail.google.com.
On your mobile devices:
- Users can access Outlook on their mobile devices by installing and opening the Outlook app.
- Users can access Gmail on their mobile devices by installing and opening the Gmail app.
