How to add attachments and hyperlinks to emails in Outlook 2016

In Outlook 2016 you can easily share information by attaching files and inserting hyperlinks in your email messages.

Working with attachments in Outlook 2016

Outlook keeps track of recently created and updated files on your computer and makes them easily accessible as email attachments.

Adding an attachment to a new email

On the Home tab, click New Email.

On the Message tab, click Attach File, and select a recently created or updated file from Recent Items, or click Browse This PC to choose a file not in the Recent Items list.

If you clicked Browse This PC, select the file, and click Insert.

Removing an attachment from an email

With the email message open, click the dropdown arrow on the attachment and select Remove Attachment.


Working with hyperlinks in Outlook 2016

In Outlook 2016, you can create links to webpages, new or existing files on your computer, email addresses, and to specific locations in a document.

Inserting a hyperlink

On the Home tab, click New Email.

In the body of the email, select the text or picture that you want to display as the link. On the Insert tab, choose Link > Insert Link.

Choose one of the following:

  • Existing File or Web Page – Select an existing file or enter a web page URL in the Address box.
  • Place in This Document – Select the heading that you want to link to.
  • Create New Document –  Type a Name for the new document. You can choose to create the file in the location displayed in Full path or click Change to browse to a different location. Choose Edit the new document later or Edit the new document now.
  • E-mail Address – Type the recipient’s email address in the E-mail address box or select an address from the Recently used e-mail addresses list. Type the subject of the message in the Subject box.

Editing a hyperlink

If you need to change an existing link, right-click the link and select Edit Hyperlink. In the Address box, edit the link and click OK.

Deleting a hyperlink

To delete an existing link, right-click the link and select Remove Hyperlink.

More information

If you have any questions or need help, you can always contact HostPapa Support by opening a support ticket. Details about how to open a support ticket are here.

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